INBOX - Taggon CMS

My Files / Inbox

Every user has their own inbox that displays the files you have uploaded.

ImageDirector has been designed to be as intuitive as possible for its users. We have adopted the language and terminology common in your workplace to provided the lowest amount of training overhead possible. As such all images uploaded to the system by a user will immediately be available from that user's inbox. Much as email is generally located within a user's inbox within mailing applications. Every user's inbox is completely unique allowing for assurance for file locations. The user is expected to look in their inbox for any files they upload and categorize them appropriately from there.

The Inbox feature can be found under the Admin section of the navigation menu on the left side of your screen.

Depending on the setup of your system and the user account privileges associated with your User ID not all of the options to the left may be visible, however as long as you have the ability to Upload to the system you should see the Inbox or a similarly named option under the Admin section. Due to ImageDirector's flexibility, particularly with custom specific naming of features "Inbox" may not in some cases be the name of your Inbox. The feature however will function as described within this help file.

The Inbox will also appear under the Categories section when an asset, or multiple assets are within the Inbox. When empty the Inbox will not appear in the Categories section. This is because the Categories section lists areas of the system where there are assets that you can view, modify, and download. If there are no assets within the Inbox, or any category for that matter the category will not appear within the Categories section.

After uploading files the inbox is where you first catalogue and edit the image data by placing it into a category and assigning privileges, keywords and descriptors.

Thumbnail
This is a sample thumbnail image created automatically by imagedirector from a photograph uploaded as a JPG.

Thumbnail Not Available
Unsupported file types will not automatically create viewable file formats and this thumbnail will appear. For supported file types see: Supported Formats for Automated File Conversions.

Any format can be uploaded but a viewable image may need to be assigned manually on the Edit Image Data screen.

Processing Thumbnail
Some file types, such as Microsoft PowerPoint files (.ppt, .pps), Word (.doc, .dot), Visio (.vsd,.vdx), CorelDraw (.cdr), PhotoShop (.psd), will have their thumbnails and preview files created by a process outside ImageDirector. When you upload these files you will see this animated image in your Inbox.

The original presentation or file will have been uploaded and you can go to the Edit Image Data screen to put it in a category, add keywords etc. new image. In general, the larger the file, the longer the conversion process will take. Click the Refresh icon to view the converted thumbnail. After conversion you will be able to preview your PowerPoint presentation with the QuickViewer in the Preview window.

Password Protected Thumbnail
Some PowerPoint files will have password protection assigned to the file and thus automatic thumbnail creation wil not be possible. remove the password protection on the file if you wish to have thumbnails of each slide in the presentation created automatically or you can assign a single viewable image for this file by clicking the pencil icon and opening the Edit Image Data screen.

Recent Edits

Your inbox also has a tab called Recent Edits, which conveniently allows you to view the images you have edited, starting with the most recent one. You can make changes and updates to the image information here by clicking the Edit icon.

Approve Edits and Approve Uploads

Administrators will also see two more tabs on the Inbox screen Approve Edits and Approve Uploads so they can oversee all file actions on their system.

Inbox Toolbar Functions

All functions on the toolbar as shown above are applied to all images in the inbox.

Clear Inbox: Clear all files from the inbox by clicking this icon. This will permanently delete the files.

Set View: You can set the number of images per page which will displayed. You can choose among 5x2 /page, 7x2 /page, 7x7 /page.

Refresh: Refreshes the current page. Click this after you have uploaded a file to view the newly generated thumbnail.

Thumbnails

Edit: The Edit Image Data screen allows you to easily organize the image into groups, categories, assign privileges, as well as add keywords, notes and additional information such as copyright restrictions. You can edit an entire group of files that were uploaded together by using Edit All feature found on toolbar of the Edit Screen.

Delete: Delete image from inbox. This permanently deletes the file.